The annual general meeting of an Association of Co-Owners (VME) is a crucial gathering for owners of apartments or business complexes within the VME. During this meeting, all co-owners come together to discuss and make decisions regarding the co-ownership.
Topics that are addressed include the necessity of renovation works, the selection of a gardener for the maintenance of common areas, the appointment of members of the co-ownership council, and the approval of the annual accounts.
The syndic is legally obligated to convene this meeting annually. In urgent cases, a special general meeting can also be organized. The syndic must convene a special general meeting at the request of co-owners who own at least ? of the shares in the common areas.
In addition to the syndic, other parties such as co-owners, the co-ownership council, or the justice of the peace, can also take the initiative to convene a general meeting in certain cases.
The invitation to the meeting must reach all co-owners at least fifteen days before the date of the meeting, and must include the agenda and the topics to be discussed. Non-voting residents must also be informed of the meeting so that they can submit their comments on the common areas in writing.
During the meeting, all co-owners have voting rights, depending on their share in the common areas. To be valid, more than half of the co-owners must be present and own at least half of the shares in the common areas, unless more than ¾ of the shares are present at the start of the meeting. Decisions are recorded in the minutes, which are signed by the chairman, the secretary, and the co-owners present.
